Advanced search terms
When using the search engine in a Triaster process library, there are a number of advanced search terms to help create a more specific search.
These can be used in combination with the advanced search options or in the Quick Search box.
Search terms and special characters
NOTE:
The following advanced search terms MUST have a space between the words and the function, otherwise the search engine will not read the function properly
and will either ignore the function or include the word or symbol in the search. For example, "Human Resources AND Contracts" not "Human ResourcesANDContracts".
| Search term |
Explanation |
| AND |
Using AND in the search engine will return files and maps with both/all terms linked with the AND function.
For example, searching for Human Resources AND Contracts will return all files with BOTH Human Resources and Contracts in them,
and not just all files with Human Resources and all files with contracts. |
| OR |
Using OR in the search engine will return files with either search term input in to the search engine.
For example, Human Resources OR Contracts will return all files with EITHER the word Human resources or contracts in them.
NOTE: this is the default option for the search engine if no commands are input.
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| -(NOT) |
Using a - (dash) in the search engine indicates a NOT function, this is used when searching for something but not another.
For example, Human Resources - Contracts will return all files with "Human Resources" but NOT files with "Contracts". |
NOTE:
The following Functions MUST NOT have a space between the word/s and the function. E.g. "Human Res*" not "Human Res * "
| Search term |
Explanation |
| *Asterisk |
Using a * in the search engine indicates a partial word search.
For example, Human* will return all files with human anywhere in the name or file.
Another example would be typing Human Res* when searching for Human Resources
NOTE: There is a partial search option in the advanced search options list,
this will do partial word searches for all words entered into the search box. |
| ""Quotation marks |
Using quotation marks around words in the search engine will search for that exact phrase.
For example, "Human Resource Contracts" will return ONLY search results with that exact phrase in that exact order.
NOTE: There is an exact search option in the advanced search options. |
| ( )Brackets |
Using Brackets around words in the search engine indicates grouping.
For example, if a user wanted to find the file Human Resources Employment Contract, but they were unsure what the file was called,
they might try searching Human Resources AND (contract OR form).
This would search for every file containing both Human Resources and either contract or form.
NOTE: The placing of brackets is important and will function the same as in a mathmatical formula.
For example, just searching Human Resources AND Contract OR form would return any files with both Human Resources and contract in them and
also any files with the word form in them.
It would be the same as searching (Human Resources AND Contract) OR Form. |
| _ALL |
Using _ALL in the search engine will return all files and maps in the library. |
Further examples
It is possible to use many search terms in one search query.
To give a simple example a user might search Human Resources AND Contract AND Employment.
To give a more complex example, if a user wanted to search for the Human Resources new employment form, but there may be a large amount of Human Resources files.
They might search (Contracts OR Forms) AND "Human Resources" AND (Employ* - Dismissal).
To put this search query into plain English, it would read:
I want to search for files and maps containing exactly the words "Human Resources" which also contain any words with "Employ" in them e.g. Employment, Employee
but does not contain the word "dismissal" and which also contain either of the words "contract" or "form".
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